Holiday Extensions and Planned Absences

To get the maximum benefit from their time at our school, our students need to avoid missing academic time. Our school year has ample vacation time built-in each year and we encourage parents to adhere to the school calendar whenever possible. If additional time off is required, students and parents should alert the school in advance.

Junior School

Please request holiday extensions in writing and submit them to the Director of Junior School well in advance.

Completing Work When Away

When there is a planned absence due to a family holiday or a commitment to an outside sports team, parents often request that work is provided for the student to do while absent. This is a challenging request for teachers to address in a meaningful way, because most curriculum requires instruction, engagement and process time. Junior School teachers will often suggest an experiential activity that extends the learning while the child is away.

Middle School

Please request holiday extensions in writing and submit them to the Director of Middle School well in advance. 

Completing Work When Away

When there is a planned absence due to family holiday or commitment to an outside sports team, parents often request that we provide work for the student to do while absent. This is a difficult request for teachers to address meaningfully, because most curriculum requires instruction and process time. Although we will do our best to support a request made well in advance of the absence, please understand that teachers cannot usually provide individual take-away packages of work that will replace missed time in school.

Student initiative and your support at home are important for continued success after returning from an extended absence. If you are requesting work for your child, please notify us as much in advance as possible. Students are also expected to collect missed notes from trusted classmates and to see teachers about missed assignments. Likewise, students are responsible for initiating contact with teachers when they miss school due to illness or appointments. Due dates can be negotiated depending on the length of the absence, however the work must still be completed.

Senior School

Holiday Extensions or Other Non-School Absences:

All students – day or boarding – are expected to attend all academic classes, except under exceptional circumstances. Any student who will be missing school time for vacations, non-school–organized trips or other priorities, must have their parents/guardians email the Director of Senior School at [email protected] before making their travel arrangements, to request permission for their child to miss school and provide the specific reason for the absence. Students shall not leave early unless this procedure has been completed. Requests should be received at least one week before the planned absence to ensure sufficient time to meet with teachers.

Once permission has been granted, a “Request for Permission to Miss Academic Time” form (also called the Green Sheet) that confirms that the student has spoken with all of their teachers for any classes that will be missed must be completed. The Green Sheet must be returned to the Data Centre for Day students and to Boarding Services for Boarding students within three days prior to departure. The Data Centre/Boarding Services will then forward the completed Green Sheet and formal request from parents to the Director for final approval.

Boarding parents should then input the information as required within the REACH electronic system