Alumni Relations Officer

Permanent full-time position, beginning February, 2018.

SMUS is seeking a passionate and experienced Alumni Relations Officer.

The Alumni Relations Officer is an integral part of the Engagement Team at SMUS, supporting a wide variety of alumni relations programs. Reporting to the Director, Annual Fund and Major Gifts, the Alumni Relations Officer will work to strengthen relationships with key stakeholders in support of SMUS’ short- and long-term advancement goals and initiatives. Specifically, the Alumni Relations Officer is responsible for planning and implementing outreach programs, projects or signature events that strategically engage alumni in lifelong meaningful relationships with St. Michaels University School.

Key Responsibilities:

  • Plan, implement, and promote alumni programs that support the School’s strategic plan, in accordance with the alumni strategic plan.
  • Plan and execute a series of high-impact events that engage strategic partnerships between the School and its alumni.
  • Ensure accurate and complete alumni database records; capture contact, biographical and career information of alumni via surveys, correspondence, website, postal returns, etc. and maintain anecdotal notes, where appropriate.
  • Establish, build, and maintain relationships with a wide range of alumni, locally, regionally, nationally and internationally; maintain regular communication with alumni via direct contact, email blasts, alumni web pages, the School’s alumni magazine, social media, and print publications.
  • Develop and grow a strong mentorship program that connects alumni with both existing students and other alumni.
  • Develop a stewardship program for senior alumni and for those alumni who have shown leadership, either through service, philanthropic support, or both.
  • Strategically develop programs that promote business and social networking and, where possible, encourage alumni to step onto campus.
  • Ensure the existence and vibrant interconnectedness of reunion captains and regional chapter leaders.
  • Work closely with the SMUS Alumni Board and ensure strong and productive relationships between its members and the academic and management teams.


  • This position requires a Bachelor’s degree in a related field, along with experience in
    • Sage Millennium or a similar style of constituency database system
    • Using social media as a strategic communication tool
  • Energetic self-starter who can work independently, and who can also thrive in a collaborative team environment.
  • Strong writing, planning and organizational skills, with particular strengths in managing details and multiple tasks simultaneously.
  • Excellent communication and interpersonal skills, with strong telephone manner.
  • Demonstrated accomplishment in fostering productive relationships with volunteers and developing volunteer leadership.
  • Strong professional and ethical standards for handling confidential information.
  • Demonstrated ability to strategize, implement, and build constituency programs and activities.
  • Proficient user of MS Office.
  • Ability to travel and work evenings and weekends.
  • Knowledge of the School and being an alumnus of the School are assets to this position.

Application Details

Please respond with a cover letter and résumé prior to Friday, January 12, 2018 to:

St. Michaels University School
C/O Human Resources Department
3400 Richmond Road.
Victoria, BC V8P 4P5

Email: [email protected]

We regret that only short-listed candidates will be contacted; no phone calls, please. Once a successful candidate is hired, the posting will be removed from our Current Opportunities page. Thank you for your interest in our school.

St. Michaels University School is one of Canada’s leading co-educational, independent day and boarding schools. It was recently recognized by the College Board as the top school in Canada for Advanced Placement Equity and Excellence as well as placing among the top 60 schools worldwide.

Our boarding population is recruited nationally and internationally to form a rich and diverse community. Our students come from over 20 different countries and our school community represents over 40 different ethnic backgrounds. Our graduates attend the top universities in the world, many of them on scholarships. The faculty culture of excellence is supported by healthy professional development resources and a dynamic program of professional growth, which has earned them national and international recognition, including several Prime Minister’s Teaching Awards.

The school pursues academic success in an environment where the character and the self also grow.

For more information about St. Michaels University School, please refer to the rest of our website.