Student Accounts and Accounts Receivable Administrator

Permanent, full-time position

St. Michaels University School is seeking a dynamic, detail-orientated individual to join the Finance Department.

Key Responsibilities

  • Manage, process and record payments received, account charges, tuition revenue, student billing and transportation billing.
  • Generate and email student account monthly statements.
  • Manage the re-registration process of all returning students on an annual basis, which includes the collection, processing and entering of registration forms, deposits and tuition fees.
  • Manage the registration fee collection and tuition fee calculations and billings for all new students.
  • Communicate information to families regarding tuition fee amounts and financial assistance.
  • Calculate adjusted tuition for all mid-year entries, late withdrawals and Tuition Refund Plan.
  • Assist trip organizers with collection of payments, travel insurance and account reconciliation.
  • Conduct monthly accounts reconciliations.
  • Produce detailed analyses and prepare various reports for budgets, accruals, financial statements, audits, and miscellaneous statistics.
  • Collect overdue accounts.
  • Other duties as assigned.


  • Relevant post-secondary education in financial and/or business administration courses. Minimum of four years’ experience in financial administration and some collection experience.
  • Proficiency in Microsoft Office (Outlook, Word, Excel).
  • Excellent customer service and interpersonal skills and the ability to communicate effectively, both orally and written, with internal and external customers.
  • Ability to be tactful, demonstrate excellent judgment, and work as a positive and collaborative team member.
  • Organized with the ability to work under deadlines with conflicting demands from various departments.
  • Ability to create and edit a wide variety of documents.
  • Enthusiastic, energetic, a self-starter with the ability to work independently and within a team.
  • Excellent collection techniques.
  • Ability to analyze and prepare reports.
  • Ability to research and obtain information.
  • Experience with Dynamics GP (Great Plains) would be an asset.

Application Details

To apply for the position of Student Accounts and Account Receivable Administrator, interested candidates should submit a cover letter and a résumé on or before Monday, July 24, 2017 to:

St. Michaels University School
Human Resources Department
3400 Richmond Road.
Victoria, BC V8P 4P5

Email: [email protected]

SMUS receives many résumés and we regret that we are unable to respond on an individual basis. Only short-listed candidates are contacted; no phone calls, please. Once a successful candidate is hired, the posting will be removed from our Current Opportunities page. Thank you for your interest in our school.

St. Michaels University School (SMUS) is one of Canada’s leading co-educational, independent day and boarding schools. Our boarding population is recruited nationally and internationally to form a rich and diverse community. Our students come from over 20 different countries and our school community represents over 40 different ethnic backgrounds. Our graduates attend the top universities in the world, many of them on scholarships. The faculty culture of excellence is supported by healthy professional development resources and a dynamic program of professional growth, which has earned them national and international recognition, including several Prime Minister’s Teaching Awards.

The school pursues academic success in an environment where the character and the self also grow.

For more information about St. Michaels University School, please refer to the rest of our website.